As a company, it's essential to keep the team spirit alive and well, and one way to do so is by organizing a company picnic or a company party. Not only does it provide a chance for employees to get away from their desks and relax, but it also helps improve team morale and retention. We always say when you break bread together you are bonded! But before you start booking your company picnic, there are ten essential factors to consider.
Budget Your company picnic budget is the first factor to consider. It's crucial to know how much you're willing to spend on the event, including catering, activities, and decorations. Determine a budget range that is feasible for your company.
Venue Your company picnic venue should be large enough to accommodate all the attendees comfortably. Consider a location that provides shade, restrooms, and parking. You can choose to hold the event at a local park, beach, or even your office premises.
Date and Time Choose a date and time that works best for everyone in the company. Avoid holidays, weekends, or days when most employees are on leave. Mid-week days are often ideal as employees can take a break from work without disrupting their productivity.
Catering The food is one of the most crucial aspects of any event. Choose a catering service that offers a variety of options to cater to everyone's dietary needs (we have our recommendations!). You can also consider hiring food trucks for the day or have a potluck-style meal. (With food trucks something worth considering is speed of service)
Activities Consider activities that will keep everyone entertained and engaged. You can plan games, sports, and other team-building activities that employees can participate in. These activities can include tug-of-war, volleyball, or even a scavenger hunt. We are big corn hole fans ourselves!
Timing How much time do you have to party? Is it just a couple hours? 30 minute lunch breaks or all day? Think about speed of service when you are deciding between food trucks and caterers. Caterers have the ability to work a little more efficiently.
Menu Summers are a great time for company barbecues. The holiday party is a great time for a hot buffet! The classic chicken, beef, pasta, potato, and vegetable! Be sure to consider any vegans or gluten frees. Your catering company should be able to help here.
Communication Ensure that everyone in the company is aware of the picnic details. Send out invitations with all the necessary information, including date, time, venue, and activities. This will ensure that everyone knows what to expect and can prepare accordingly.
Entertainment Consider hiring live music or a DJ to provide entertainment throughout the day. This will keep the atmosphere lively and energized. Need recommendations we have got you covered!
Employee Feedback After the picnic, ask employees for feedback on their experience. This will help you plan better for future events and also show employees that their opinions are valued. It is all about the team and we want their voices to be heard!
A company picnic can help boost team morale and retention in several ways. It provides a break from the usual work routine, promotes team building, and strengthens relationships between employees. It also shows that the company values its employees and cares about their well-being.
In conclusion, planning a company picnic requires careful consideration of the above factors. With the right planning and execution, a company picnic can be a fun and memorable experience for everyone involved. So why not start planning your next company picnic today?